Who sees what
Eight roles.
Eight different views.
Everyone gets what their job requires and nothing it does not. That restriction is deliberate — it is what makes the system safe to run inside a school.
School coach
Head & assistant coachesDecides what she does today, and is asked weekly whether the squad is alright.
- Every athlete’s tier before the session — who to push, who to modify
- The prevention warm-up as a ready protocol
- Availability for selection, without chasing anyone
- Their own compliance record, which is the accountability layer
Athletic trainer
AT · certified clinical staffHolds clinical authority. Everything that crosses the clinical line arrives here first.
- A prioritised queue of flagged athletes across every sport
- Full history: what she reported, when, and what followed
- Criterion-based return-to-play with documented clearance
- Referral out to physio or physician, with the loop closing back
School nurse
Nursing staffSees the visit. Needs the weeks around it.
- Training context behind a presentation
- Repeat-visit patterns surfaced as patterns
- Shared care with the AT without duplicate note-keeping
- Referral path out, recorded
Athletic director
AD · programme leadershipAccountable for the whole department and currently has to go and ask, sport by sport.
- One board across every team
- Load and injury trend by squad and by season phase
- Protocol compliance per coach — accountability, evidenced
- A season review that stands up to a board
High school head
Division head · principalOwns the division, its families, and the incidents that reach their desk.
- Programme health at a glance, without reading incident reports
- Confidence that duty of care is documented rather than assumed
- Fewer escalations arriving as surprises
- Evidence when a family asks what the school did
Head of school
Institutional leadershipCarries institutional risk and the school's reputation for care.
- A defensible duty-of-care position, on the record
- A visible standard of care to name to prospective families
- Reduced exposure on the injury type most likely to become a claim
- No new headcount to defend at budget
COO
OperationsAnswers for whether the operational commitment is real and sustainable.
- Staff-time cost, measured — not estimated
- A phased rollout with a defined decision point each season
- No IT project, no SIS integration required to start
- Vendor consolidation: one layer replacing four disconnected ones
CFO
Finance · business officeWants the case in numbers, and the numbers to survive scrutiny.
- Cost per athlete per season, fixed and predictable
- Avoided-cost model against time-loss injury and claims history
- Insurance conversation supported by documented care
- No capital expenditure, no hardware, no headcount
The rule underneath all of it
The athlete is not the last to know.
She sees her own picture in full — including everything her coach sees. She is the only one who sees all of it. Nothing is recorded about her that she cannot read, and the entries she marks private stay private from every adult in the list above.
A school that gets this wrong builds a surveillance system. A school that gets it right builds a young person who can advocate for herself.
The access rules, laid out
Who sees what, exactly.
| Role | Tier | Training load | Clinical detail | Private entries | Programme rollups |
|---|---|---|---|---|---|
| Coach | ● | ● | — | — | own squad |
| Athletic trainer | ● | ● | ● | — | ● |
| Nurse | context | — | relevant | — | — |
| Athletic director | rollup | rollup | de-identified | — | ● |
| HS head / Head of school | — | — | — | — | de-identified |
| COO / CFO | — | — | — | — | aggregate only |
| Parent | their athlete | their athlete | — | — | — |
| Athlete | ● | ● | ● | ● | — |
The athlete is the only role with a full ● row — that is deliberate, not an oversight.
Next step
See it against your own programme.
A fit call is scoping, not a demo script. Bring the sport you are worried about.
Better Athlete is a training-intelligence service, not a medical device. A read is a screening view of how training is landing — it does not diagnose, and it does not replace the judgement of your athletic trainer, school nurse, or physician.